Reserving Spaces on Campus

The vast majority of spaces on campus can be reserved online in your portal. Just click "Room Request (EMS)" in your portal to browse available spaces. You may also reserve space by contacting the Office of Student Activities & Leadership Development (SALD).

If you need additional furniture or A/V equipment that does not exist in your desired space, you will need to make these requests in your portal or by meeting with a staff member in SALD no later than five business days prior to the event.

For large events involving extensive services in spaces in Memorial Chapel or Beckham Hall, requests must be made at least three weeks prior to the event in order to be approved. 

In an effort to allow adequate time to plan an event and ensure that residents have a voice regarding which events occur in their communities, Residential Life requires a minimum of two weeks for all requests in any residential space.  Furthermore, any request for space in either a program house/hall or community based living hall (200 Church & Writer’s Block) should support the mission of that respective community.

Spaces which are not booked by SALD are as follows:

  • Spaces in the Center for the Arts (CFA) - Contact Hanna Oravec (x2687)
  • Spaces in the Freeman Athletic Center & Athletic Fields - Contact Kirsten Carlson (x2895)

Many spaces on campus have costs associated with using them. Regardless of the desired location of your event, it is a good idea to meet with staff in SALD to discuss the budget for your event, the feasibility of your desired location, as well as capacities and other details.

Services & Costs

The following are some general guidelines for costs associated with event planning. All of these are subject to change based on the nature of the event but will provide a guide to assist in outlining a budget.

Staff

Custodial $42 flat rate for post meal clean up 8:30am - 3:30pm Mon.-Fri.
All other times, minimum 2 hours @ $42/hour
Physical Plant Movers $57 per person per hour*
Public Safety Officer $50 per hour, 4 hour minimum
Public Safety Supervisor $60 per hour, 4 hour minimum
Middletown Police Dept Officer $65 per hour, 4 hour minimum
Electrician/Carpenter $57 per hour*
Memorial Chapel House Staff Included with $200 room fee for events only.  Fee also includes custodial.
CFA House Staff $12-$55/hour/staff member
each event requires at least two, and up to five house staff
CFA Tech Staff $12-$60/hour/staff member
based on location and difficulty of show

Furniture

CT Rental Chairs $1.25 per chair
CT Rental Tables (6', 8' long & 5' rounds) $9.50 per table
CT Rental Charcoal Grill $50 per grill (no charcoal included)
CT Rental Propane Grill $68 per grill (no propane included)

*Note: Fridays after 3pm, Saturdays, and Sundays there is a two hour minimum charged for each staff member needed to assist your event. This charge applies each time that person comes to campus for that specific event.

Instructional Media Services

Rates for Instructional Media Services (IMS) will vary based on the amount of equipment you need and the level of assistance you will need to set-up and manage your event.

Usdan University Center Charges

For more information on charges specific to the Usdan University Center, please check in with SALD staff